Ahmadiyya Muslim Association UK (‘AMA UK’) is strongly committed to protecting personal data. This privacy statement describes why or how we collect and use personal data and provides information about individuals’ rights. It applies to personal data provided to us, both by individuals themselves or by others.
Personal data is any information relating to an identified or identifiable living person. AMA UK processes personal data for numerous purposes, and the means of collection, lawful basis of processing, use, disclosure and retention periods for each purpose may differ.
This Privacy Notice tells you how we look after your personal data when you visit our website and at other points at which we collect your personal data. It tells you about your privacy rights and how the law protects you.
We may use personal data provided to us for any of the purposes described in this privacy notice or as otherwise stated at the point of collection. This document may also be described as a Fair Processing Notice.
AMA UK is the data controller for your data. Our registered office is at 16 Gressenhall Road London SW18 5QL. You can contact us there or by email at email@example.com or by ‘phone on 020-8874 5836
Finding your way around this privacy notice
This Privacy Notice is set out at follows.
|Important information about us
|The Type of personal data we collect about you
|Where do we get your personal data from?
|How we use your personal data
|Legal basis for using your personal data
|Sharing your personal data
|Description of your legal rights
|Exercising your legal rights
This Privacy Notice is provided in a layered format, so you can click through to the specific areas set out below.
The following terms have the following meanings.
|The person or organisation who decides why personal data is required and directs how it will be processed accordingly
|Any living individual in the EU
|Data Protection Officer.
|General Data Protection Regulation
|Any information from which a particular living individual can be identified
|A person or organisation which processes personal data on the instruction of a controller
|Processing means any operation which is performed on / use made of personal data from collection through to deletion.
|Sensitive personal data / Special category data
|Information relating to a person’s racial/ethnic origin, political opinions, religious/philosophical beliefs, trade union membership, health, , genetic data and/or biometric data for the purpose of uniquely identifying a living individual.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
Ahmadiyya Muslim Association UK (AMA UK) is a charity registered number in England and Wales 299081, Scottish Charity Number SC042131 .
The charity’s key aims are: the moral and spiritual upbringing of its members; the propagation of Islam worldwide; the building of mosques, hospitals and schools; scientific research and development; the award of scholarships for higher education; the provision of emergency relief in cases of natural disasters; and assistance to the deserving and needy.
AMA UK acts as a controller of personal data and is responsible for your personal data in connection with its activities (collectively referred to as “AMA UK “, “we”, “us” or “our” in this privacy notice). We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO using the details set out below.
|Name or title of DPO:
|Mr Syed Naseer Ahmad
|Baitul Ehsan 25 Willows Lane, Mitcham Surrey CR4 4TS
|020 3146 1012
Changes to this privacy statement
We recognise that transparency is an ongoing responsibility so we will keep this privacy notice under regular review. This privacy notice was last updated on 24h May 2018.
Making a complaint
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please Contact us in the first instance.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter with you. We will notify you if this is the case at the time.
Newsletters & Contact by Social Media
In addition, AMA UK may contact you using the preferences you have expressed in your consent form.
When we refer to collecting or using personal data, or personal information, we are referring to any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and share different kinds of personal data about you which we have grouped together in this table.
|Types of personal data that we collect, store, use and transfer
|This includes Name, username or similar identifier,
|This includes address, email address and telephone numbers.
We use different methods to collect data from and about you. We have set this out in the table below.
|How we collect personal data
|You may give us your Identity, Contact, by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:· Give us some feedback;
|Automated technologies or interactions.
|Third parties or publicly available sources.
|We may receive personal data about you from various third parties and public sources as set out below :Technical Data from the following parties:
· analytics providers such as Google based outside the EU;
· search information providers such as Google based inside OR outside the EU].
· Identity and Contact Data from publicly availably sources such as Companies House and the Electoral Register based inside the EU.
Further information about cookies
Our website uses the following types of cookies:
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
We use your personal data when undertaking the following activities.
|Type of activities which we engage in, and corresponding purposes
|Type of Activity
|.Administration and maintenance of membership records.
|Communication with members
|1. Send you information relating to free online Islamic Course2. To be contacted by email or phone
We have set out below, in a table format, a description of particular activities in which we engage, and according to which we process personal data. Further, we have set out the legal basis which we rely on in order to do so. We have also identified our legitimate interests for processing personal data, where appropriate.
Please note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need any further details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
|Specific purpose or activity
|Type of data used
|Lawful basis for processing (Article 6 GDPR)
|Lawful basis for processing (Article 9 GDPR)
|1. For administrative purposes to register members2. Send information relating to free online course.3. Communication with members by phone or email
|Identity DataContact Data
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another purpose. This new purpose must be compatible with the original purpose for which we collected your data. If you have any questions concerning this matter, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so or seek your consent to do so
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where we are required, or permitted to do so by law.
AMA UK do not share your personal data with third parties
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, altered, disclosed and/or processed in an unauthorised manner. These measures include :
In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have an operational ‘need to know’. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will only retain your personal data for as long as necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the following criterion:
Details of retention periods for different aspects of your personal data are available on request Please contact us using link on section contact us
In some circumstances, you can ask us to delete your data: see your right to Request Erasure below for further information.
In some circumstances, we may anonymise your personal data (so that you can no longer be identified through the data) for research or statistical purposes. According to the law, anonymous data is not classed as personal data, as the data cannot be used identify any given individual. As such, we are permitted by law to use anonymous data indefinitely without further notice to any data subject.
You have the right to:
Data Subject Access Requests:
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
If you wish to exercise any of your other rights please contact us using the link here firstname.lastname@example.org by email or use link in section 16 Contact us below
As mentioned above, we have appointed a Data Protection Officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact our DPO using the details set out below:
|Name or title of DPO:
|Mr Syed Naseer Ahmad
|Baitul Ehsan 25 Willows Lane, Mitcham Surrey CR4 4TS
|020 3146 1012